Healthcare providers and life sciences companies can connect with their patients, teams and partners through the agile, intelligent, and scalable Salesforce platform, but a myriad of problems arise if their data isn’t clean.
The Salesforce deduplication function is only able to merge three records at a time. When you’re dealing with thousands of leads, contacts, and accounts, this limitation is unacceptable.
HIPAA compliance at DataGroomr
DataGroomr empowers healthcare providers with pristine, high-quality data, enhancing patient care, fostering loyalty, and optimizing staff engagement. Our HIPAA compliance ensures the handling of Protected Health Information (PHI) aligns with federal regulations.
Customers can access HIPAA-compliant features, providing an extra layer of security for PHI stored in Salesforce CRM. DataGroomr maintains robust administrative, physical, and technical safeguards, ensuring the ongoing security of your PHI.
Why HIPAA security is important
Enacted in 1996, the Health Insurance Portability and Accountability Act (HIPAA) addresses privacy concerns, imposing strict rules on health information protection. Given the gravity of HIPAA violations and potential hefty fines, HIPAA compliance is crucial for smooth organizational function.
With DataGroomr’s HIPAA-compliant security features, customers gain confidence that their Salesforce data adheres to HIPAA requirements. Elevate your healthcare data management with DataGroomr’s commitment to excellence and regulatory compliance.
Connect teams
Build trust
Communicate securely
CONNECT YOUR TEAMS
Clean data is crucial for driving better outcomes from the solutions that healthcare and life sciences companies deliver. Yet, these organizations are often hampered by a siloed approach to data management.
For example, according to a study by HIMSS Analytics, 75% of hospitals are dealing with more than 10 different vendors. This expansive issue of data management is especially evident with Electronic Health Record (EHR) systems where the average hospital has more than 16 systems. Interoperability is necessary for hospitals and the vendors they deal with to allow data to flow more effectively.
BUILD TRUST
When organizations reach their constituents using accurate data, they are building a foundation for trust. Eighty-one percent of consumers say that a company’s trustworthiness matters more than it did a year ago (2021 Edelman Trust Barometer).
Personalizing outreach and providing tailored and timely communications rely on data that is precise and free of duplicates. Creating an ecosystem that is trustworthy matters for internal stakeholders, patients and partners that engage with healthcare and life sciences organizations.
Trust matters.
- Consumers who do not trust health organizations are four times less likely to share non-medical information.Â
- Consumers who trust health organizations are over six times more likely to receive timely communicationsÂ
DELIVER SECURE COMMUNICATIONS
Digital technology enables connected experiences like never before. And consumers value timely and accurate communications that are personalized to them. Ensuring data reliability and security enables healthcare and life sciences companies to create, organize, and distribute relevant communications to the right recipients at the right time.
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Data cleansing that's easy,
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Maintain the data integrity of your Salesforce records to rapidly respond to patients, employees, and communities, establish a reputation of trustworthiness, and grow.
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FAQ
Why is clean data essential for healthcare and life sciences organizations?
Accurate, up-to-date data is critical for patient engagement, research accuracy, compliance, and operational efficiency. Clean data ensures that healthcare providers, research teams, and life sciences companies can deliver personalized care, meet regulatory standards, and make informed decisions based on reliable insights.Â
What data challenges are common in healthcare and life sciences?
Healthcare organizations often manage vast amounts of sensitive data across multiple systems — from patient management platforms and clinical trial databases to CRM and marketing tools. Typical challenges include:Â
- Duplicate or inconsistent patient and contact records
- Fragmented data between departments or systemsÂ
- Compliance risks from inaccurate informationÂ
- Difficulty tracking relationships between patients, providers, or research participantsÂ
DataGroomr helps unify, clean, and verify these records within Salesforce for consistent, compliant data management.Â
How does DataGroomr support compliance with healthcare regulations?
Data accuracy plays a vital role in meeting compliance standards such as HIPAA, GDPR, and FDA reporting requirements. DataGroomr enhances compliance by ensuring verified contact information, removing duplicates, and maintaining consistent records, all while operating securely within Salesforce’s permission framework.
How can clean data improve patient or stakeholder communications?
With a unified, verified database, healthcare and life sciences teams can:Â
- Deliver timely and personalized patient communicationsÂ
- Coordinate care across departments or facilitiesÂ
- Manage outreach to research participants, physicians, or partners more effectivelyÂ
- Reduce communication errors caused by duplicate or outdated dataÂ
What DataGroomr features are most beneficial in healthcare and life sciences?
- Intelligent duplicate detection and merging across patient, provider, and contact recordsÂ
- Verification of email, phone, and mailing addresses for accurate communicationÂ
- Machine learning–powered deduplication that minimizes manual setupÂ
- Customizable matching and merge rules for unique healthcare data structuresÂ
- Automated scheduling for continuous data hygieneÂ
- Unified dashboards for monitoring duplicate history and data quality metricsÂ
Can DataGroomr work with Salesforce Health Cloud and other specialized environments?
Yes. DataGroomr integrates seamlessly with Salesforce Health Cloud and other Salesforce-based healthcare systems. It supports both standard and custom objects enabling clean, consistent data across patients, providers, clinical studies, and partner networks.Â
How does clean data improve research and life sciences operations?
In research and life sciences, accurate data directly impacts the reliability of studies and compliance reporting. Clean, consolidated data ensures participant tracking, trial management, and reporting are consistent across teams, while reducing administrative workload and error risk.
Can DataGroomr consolidate patient or provider data from multiple systems?
Absolutely. DataGroomr can import, standardize, and merge data from EHRs, research systems, marketing platforms, or third-party databases via CSV imports or API. This helps organizations establish a single, accurate source of truth for every patient, provider, or partner.
Is the system customizable for different healthcare workflows?
Yes. DataGroomr’s flexible matching logic and transformation rules can be tailored to suit different healthcare or life sciences workflows, whether for patient onboarding, research participant tracking, or partner management.
What automation options are available for data maintenance?
DataGroomr includes built-in scheduling tools that automate deduplication, validation, and reporting tasks. This ensures that data remains accurate and compliant over time, without the need for ongoing manual management.
How does DataGroomr help maintain data security and privacy?
DataGroomr operates entirely within Salesforce, inheriting its robust security and permission settings. Sensitive healthcare and patient data never leaves the Salesforce environment, helping protect confidentiality and support HIPAA-compliant operations.
Is a trial or demo available for healthcare and life sciences organizations?
Yes. DataGroomr offers a Free 14-Day Trial that requires no setup or configuration. You can also Book a Demo to see how DataGroomr improves data quality, compliance, and operational efficiency in healthcare and life sciences environments.
